The physical layout of an office is extremely important, and one study has revealed that nearly 79 percent of employees link their work satisfaction to their job environment. Unfortunately, maximizing space in a smaller office is much easier said than done, and many business owners constantly struggle with messy desks and piles of clutter. Here are a few tips you can use to start making improvements to your office today.
One of the easiest ways to organize your office is to consolidate piles of paperwork that are scattered about. An example of this would be setting up a designated outgoing mail box near the entryway. Instead of every employee having a pile of mail on their desk, all of it will be located in a single area that is out of the way and still easily accessible. Sometimes, these are set up like a shelving system so that everyone has a thin shelf with their name on it for their incoming mail.
Making your office as paperless as possible is not only going to save you money and space, but it is also good for the environment. Faxes, invoices, and receipts can be stored as digital files instead of keeping physical copies in cabinets and boxes throughout the building. For the paper that is used, though, you could establish a recycling program so that it doesn’t just end up in the trash.
Store Your Unused Equipment and Paperwork
If you only use certain devices once or twice a year or seem to have an excess of it, such as extra computers, then you should consider renting out a storage unit to free up some extra space. Some facilities, like National Storage, even offer small climate-controlled units so that you don’t have to worry about the cold or heat affecting anything important. If you plan to use the unit to keep any files, just make sure to label and date each box so that you can occasionally go through the storage unit and destroy any that are no longer needed.
Invest in Furniture with Wheels
Every single office is slightly different and you will most likely need to do some experimenting before you find the perfect layout. Instead of setting up heavy desks that are nearly impossible to move, you might want to buy office furniture that has wheels. This will allow you to change the layout as often as you like until you find an arrangement that suits your own needs. Also, this is a great idea if you plan on using your office space for multiple purposes.
Learn About Cable Management
Few things make an office feel as cluttered as piles of cables on the desks and running along the floors. There are countless products that can be used to combine groups of cables and hide them out of sight. Whenever possible, you should also try to invest in devices that can be operated wirelessly so that you don’t have to deal with that issue.
Rearranging piles and constantly shifting around equipment can eat up an incredible amount of time and take your concentration off of your work. These few tips will help you clean up and organize your clutter so you can focus on the task at hand.